AI READY · Functional area

AI for HR / Personnel

Recruiting, personnel administration, payroll preparation and talent development — automated, secure and seamlessly integrated into your HR processes.

Use case 01

Live dashboard for HR

Headcount, turnover, open positions, time accounts and compliance KPIs at a glance — always current, always available.

Live overview for HR leadership and management

The AI dashboard condenses all relevant HR data into a visual overview: headcount, open positions, turnover, time and leave accounts, recruiting pipeline and compliance status are visible at a glance. Early-warning indicators surface bottlenecks, risks and critical deadlines immediately — before they become a problem.

Instead of searching through lists and individual HR tools, you see the state of your HR processes in real time — and can direct your attention exactly where it is needed.

AI dashboard for HR with HR KPIs and employee overview

How it works

In drei Schritten zum KI-Dashboard
with AI READY

1

Connect data sources

We connect HR systems, payroll, time tracking and applicant management — securely, locally and GDPR-compliant.

2

Set up dashboards

KPIs, time accounts and recruiting views are configured to your HR structure.

3

Use and refine continuously

We support and optimise continuously — the system learns alongside your HR processes.

Use case 02

AI assistant for HR

An AI assistant that learns with your HR processes and removes routine work from everyday operations.

AI assistant for HR in use by an HR colleague

The digital colleague for everyday HR

The AI assistant relieves your HR team exactly where routine work takes most of the time: candidate inquiries are pre-qualified, standard employee questions are answered directly in chat, and HR documents are pre-filled. Instead of leafing through files or policies, your team focuses on what HR work is really about.

The assistant learns with your organisation, knows collective agreements and internal policies, and supports employees directly with self-service requests such as leave applications, sick notes or travel expense reports. This frees up more time for advice and personal HR topics — and less for administrative duties.

Use case 03

AI knowledge management for HR

All personnel files, works agreements and policies of your organisation — accessible through a single question.

Your organisation's HR knowledge, available at any time

In addition to AI assistants, the knowledge management platform provides a central, intelligent access point to all personnel files, works agreements, collective agreements, internal policies and experience from your organisation. Complex questions are answered in context — based on your HR data, current labour law and past HR practice.

Knowledge no longer stays trapped in individual heads or scattered documents but becomes a shared tool for the entire HR team. New employees are onboarded faster, senior know-how is preserved when people leave — and research times drop to minutes.

AI knowledge management platform for HR

Use case 04

AI agents for HR

The AI agents shown serve as examples and inspiration. Which agents actually make sense depends on the industry, company size, processes and individual requirements – the possible applications are virtually unlimited.

In many SMEs, the biggest effort in HR lies not in the decision itself but in coordinating: collecting documents, monitoring deadlines, following up, documenting. These eight AI agents take over exactly the tasks around joining, leaving, payroll and evidence that today still run by hand.

1

Onboarding Agent

Still manual today

Chasing documents, coordinating between HR, IT and the department, maintaining checklists, organising appointments and sending reminders by email and phone.

Automated with AI

Manages the entire joining process: requests documents, creates tasks for IT, HR and the department, monitors deadlines and coordinates workstation, training and access, through to a successful completion of onboarding.

12–20 h savings per new hire

Pays for itself in 7 to 10 months

High-frequency, cross-system, barely covered by standard software.

2

Applicant Management Agent

Still manual today

Manually reviewing all documents, finding dates through email ping-pong, individual rejection texts and status tracking in Excel or the inbox.

Automated with AI

Receives and screens applications, carries out pre-qualification, answers standard inquiries automatically, coordinates interview dates via calendar integration and accompanies applicants through to acceptance or rejection.

10–18 h savings per open position

Pays for itself in 8 to 11 months

SMEs rarely have their own applicant system, yet the application is the first step in the entire employee lifecycle.

3

Employee Joining Agent

Still manual today

Manual master data entry, sending forms, transferring data to payroll by email and chasing missing documents.

Automated with AI

Creates employment contracts based on the master data, collects all required documents, checks completeness and hands over in structured form to payroll and optionally to the tax advisor.

6–12 h savings per new hire

Pays for itself in 13 to 16 months

Complements the onboarding agent, covering the formal and legal level.

4

Employee Offboarding Agent

Still manual today

Manual checklists, coordination between HR, IT and the manager, chasing outstanding returns and forgotten access revocations.

Automated with AI

Organises the complete offboarding process: coordinates the return of devices, revocation of access, exit interviews and reference creation, and monitors all open tasks through to the last working day.

6–12 h savings per departure

Pays for itself in 13 to 16 months

If access remains open or devices unreturned on departure, a security and liability risk arises, the agent works through every step without gaps.

5

HR Document & Evidence Agent

Still manual today

Excel lists for deadline control, manual follow-up calls, decentralised filing and laborious compilation during audits, a high compliance risk.

Automated with AI

Monitors mandatory personnel documents and deadlines, requests missing evidence automatically, archives in an audit-proof way and provides complete records during audits or official inspections.

5–10 h savings / month, ongoing

Pays for itself in 10 to 13 months

Compliance risk is often underestimated in SMEs, barely covered by standard software.

6

Payroll Preparation Agent

Still manual today

Collecting from time sheets, emails and sick-leave reports, manually merging in Excel and queries between management, HR and the tax advisor, recurring every month.

Automated with AI

Collects time-tracking data, allowances, sick notes and changes each month, checks completeness and plausibility and creates a structured handover document for payroll or the tax advisor.

6–12 h savings / month

Pays for itself in 8 to 11 months

Especially valuable for SMEs without in-house payroll, a direct interface to the tax advisor.

7

Employee Review Agent

Still manual today

Conversations without structured preparation, missing minutes and agreed actions that are not followed up, typical in SMEs without a dedicated HR department.

Automated with AI

Plans annual and feedback reviews, sends preparation forms, collects responses, creates meeting minutes from the transcript, forwards agreed actions and reminds of follow-up dates.

4–7 h savings per review cycle

Pays for itself in 8 to 11 months

Few SME programmes cover structured employee reviews; running them consistently sets you noticeably apart as an employer.

8

Training & Development Agent

Still manual today

Needs get lost in conversation, course searches via Google, budget approval by email and certificates in paper folders without deadline monitoring.

Automated with AI

Captures training needs in a structured way, researches suitable offers, obtains cost approvals, coordinates bookings, tracks completions and reminds of expiring certificates and mandatory training.

Mandatory training complete, no liability risk

Pays for itself in 19 to 22 months, or immediately if one deadline breach is prevented.

Missed mandatory training can lead to administrative fines, audit deficiencies, liability risks and the temporary loss of qualified employees.

Each of these agents works with your existing HR and payroll software and seamlessly involves payroll or the tax advisor where needed. HR responsibility stays in-house, the AI handles the legwork.

The figures show the potential time savings versus today's largely manual effort, along with the estimated payback period of the implementation. Guideline values, depending on company size, frequency of cases, data quality and process maturity.

Back Get in touch