AI READY · Service area

AI for Supply Chain & Procurement

Planning, inventory, suppliers, logistics and risk management — predictive, transparent and with clear cost overview.

Use case 01

Live dashboard for Supply Chain & Procurement

Inventory, orders, supplier performance, supply chain risks and forecast KPIs — condensed in one interface, always up to date.

All supply chain KPIs at a glance

The AI supply chain dashboard condenses operational and strategic KPIs from warehouse, purchasing, transport and sales into one interface. Early-warning signals for shortages, delays and risks are surfaced automatically — without manual reports.

Management, purchasing and logistics see the status of the supply chain at any time and can intervene before deviations become problems.

AI dashboard for supply chain – live overview of inventory, supply chains and KPIs

How it works

Three steps to the supply chain dashboard
with AI READY

1

Connect systems

We connect ERP, WMS, purchasing and transport systems — securely, locally and without data leaving your company.

2

KPIs & early-warning rules

KPIs, thresholds and early-warning rules are tailored to your control logic and supplier structure.

3

Use and refine continuously

We support and optimise continuously — the dashboard grows with your processes and supply chains.

Use case 02

AI assistant for Supply Chain & Procurement

A direct contact point for inventory, orders, suppliers and logistics — based on your own data and transactions.

Answers in seconds rather than hours

The AI assistant answers questions about inventory, open orders, supplier status, shipments and contracts in context and traceably — based on your internal data.

Purchasing, planning and logistics save time on research, inquiries and preparation. Complex questions are answered in natural language, with references to the underlying documents.

AI assistant for Supply Chain and Procurement

Use case 03

AI knowledge management for Supply Chain & Procurement

Framework contracts, supplier files, customs documents, guidelines and experience — accessible through a single question.

Your company's supply chain knowledge available at any time

The knowledge management platform connects framework contracts, supplier files, customs documents, quality agreements and internal guidelines into a central, intelligent access point. Anyone looking for a clause, a supplier status or a past decision finds it without long research.

Research times drop to minutes, new employees become productive faster, and the knowledge of experienced buyers is not lost when they leave.

AI knowledge management platform for Supply Chain and Procurement

Use case 04

AI agents for Supply Chain & Procurement

The AI agents shown serve as examples and inspiration. Which agents actually make sense depends on the industry, company size, processes and individual requirements – the possible applications are virtually unlimited.

In purchasing and procurement, the biggest effort lies in the coordination around it — quotes, confirmations, dates, complaints. These ten AI agents take over exactly those tasks that today still run via inbox, phone and Excel.

1

Supplier Inquiry & Quote Comparison Agent

Still manual today

Writing emails, follow-up calls, comparing quotes in Excel, sending reminders.

Automated with AI

Detects the procurement need, creates inquiries, sends them to several suppliers, tracks responses, compares quotes, requests missing information and prepares the award decision.

20–40 h savings / month

Pays for itself in 7 to 14 months

ERP usually only generates purchase orders. The actual quotation phase continues to run outside the system.

2

Order Confirmation Agent

Still manual today

PDF checking, price comparison, queries by email.

Automated with AI

Obtains order confirmations, checks quantities, prices and delivery dates against the purchase order, requests corrections and documents discrepancies.

15–30 h savings / month

Pays for itself in 7 to 14 months

ERP stores purchase orders but rarely checks unstructured supplier replies automatically.

3

Delivery Date Tracking Agent

Still manual today

Chasing delivery dates by phone or email.

Automated with AI

Monitors open purchase orders, requests status updates, detects delays and escalates automatically.

10–25 h savings / month

Pays for itself in 6 to 15 months

The ERP knows the planned dates but usually does not actively communicate with suppliers.

4

Requisition Intake Agent

Still manual today

Receiving requisitions by email, phone or word of mouth, chasing information and creating procurement records manually.

Automated with AI

Collects procurement needs from the departments in a structured way, checks completeness, requests missing information and starts the purchasing process.

4–10 h savings / month

Pays for itself in 9 to 23 months

Essential parts of the process still run outside classic ERP systems today.

5

Complaint & Quality Case Agent

Still manual today

Writing complaint emails, collecting photos, follow-up.

Automated with AI

Records quality defects, collects evidence, communicates with suppliers and tracks replacement deliveries and credit notes through to completion.

8–20 h savings / month

Pays for itself in 11 to 26 months

Complaints often run outside the ERP in email chains.

6

Framework Contract & Price Monitoring Agent

Still manual today

Checking price lists, monitoring deadlines, starting renegotiations.

Automated with AI

Monitors price agreements, contract terms and conditions, requests new quotes and initiates renegotiations.

6–15 h savings / month

Pays for itself in 12 to 30 months

Contract management is often not integrated in SMEs.

7

Second-Source Procurement Agent

Still manual today

Researching and contacting alternative suppliers.

Automated with AI

Detects supply bottlenecks, searches for approved alternative suppliers, obtains quotes and prepares the replacement procurement.

6–15 h savings / month

Pays for itself in 12 to 30 months

ERP usually only knows the regular suppliers and no active procurement strategy.

8

Transport & Freight Coordination Agent

Still manual today

Phone calls with freight forwarders, email coordination.

Automated with AI

Organises shipping dates, obtains transport quotes, coordinates delivery windows and tracks shipments.

10–25 h savings / month

Pays for itself in 7 to 18 months

Coordination between purchasing, supplier and forwarder is often done manually.

9

Customs & Import Documents Agent

Still manual today

Obtaining documents by email, chasing.

Automated with AI

Obtains missing documents, requests certificates of origin, monitors completeness and coordinates queries.

6–15 h savings / month

Pays for itself in 10 to 25 months

ERP manages documents but does not obtain them on its own.

10

Supplier Onboarding Agent

Still manual today

Requesting documents, follow-up calls, master data maintenance.

Automated with AI

Collects master data, certificates, bank details and compliance documents, checks completeness and reminds automatically.

5–12 h savings / month

Pays for itself in 11 to 27 months

Communication with new suppliers usually happens outside the ERP.

Each of these agents works with your existing ERP or inventory management system and takes over the communication that today gets lost between inbox, phone and Excel. The procurement decision stays with you, the AI handles the legwork.

The figures show the potential time savings versus today's largely manual effort, along with the estimated payback period of the implementation. Guideline values, depending on procurement volume, number of suppliers, data quality and process maturity.

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